UDisclose - Frequently Asked Questions

Frequently Asked Questions (FAQs)

Version 1.0 | Last updated: May 18, 2017

UDisclose System

General background

1. Why does UM require the disclosure process? 
2. Who needs to disclose their outside professional activities (OPAs)?
3. I did not engage in any OPAs. Do I need still need to disclose?
4. Do interests still need to be submitted into the Disclosure Profile System (DPS)?
5. How often do I have to update my UDisclose certification? 
6. What happens if a disclosure is not made in a timely fashion?
7. What do staff members need to complete?
8. Where is the disclosure data stored? Who has access to it?
9. Do voluntary or part-time faculty members need to disclose? 
10. Why does UM review all research projects and related outside interests as though they
were PHS-funded projects? 
11. Why does UM have a financial disclosure threshold that is more stringent than required by
Federal regulations?
12. Do members of UM’s leadership have to make disclosures?
13. Why should I disclose private information about my outside interests to UM?
UDisclose System access
14. How do I get access to the UDisclose System? 
Proxy designation in the UDisclose System
15. I have been designated as a “Proxy” for someone else. What does that mean?
16. Is the UDisclose Proxy the same as an IRB7/eProst Proxy?
17. Are there any limitations to a Proxy’s role?
18. How do I designate or change a Proxy in the UDisclose System? 
19. How many UDisclose Proxies can I have at once? 
20. Does the Proxy need to be a team member on a project or can I designate anyone? 
21. Will my UDisclose Proxy be able to view all of my disclosures, research studies, etc.?
22. Does the Proxy receive email reminders to enter or update information in the system, or
does the PI receive such notifications?
23. Who should the Proxy contact with questions regarding the UDisclose system? 
24. Does the UDisclose System work on ALL browsers (i.e. Google Chrome, Internet Explorer,
and Firefox)? 
Outside interests to be disclosed to the University
25. Why is the disclosure process more convenient in the UDisclose System? 
 Outs
UDisclose FAQs v.1
Last updated: 05/18/17 2
33. How long do I have to disclose a newly acquired OPA or FOI?
34. Am I required to disclose an OPA when the payment is made to the University?
35. I have an appointment at the VAMC. Is that considered an OPA? 
36. If I have a 9-month appointment at UM. Do I disclose OPAs done in the summer?
37. I am on sabbatical or on leave. Do I need to disclose?
38. Why do I have to disclose unexercised stock options?
39. When do I need to enter compensation/reimbursement for travel? 
 Institutional Responsibilities (IRs)
40. What is an Institutional Responsibility (IR)? 
41. How do I know if an interest is related to my IRs? 
 Financial and Obligatory Interest (FOI)
42. What is a FOI
43. Is there anything improper about having a financial or obligatory interest (FOI)? 
44. What is the difference between disclosure of an OPA and disclosure of a FOI?
45. Do I need to separate entries for my spouse and/or dependent children if more.. than one
of us has an FOI with the same entity?
46. Do I need to report changes in value of stock or other similar interests?
 Travel 
47. In the DPS, there was a travel section. Where do I enter travel in the UDisclose System?
48. Who needs to disclose travel? 
49. When do I need to enter compensation/reimbursement for travel? 
50. Do I have to disclose travel that does not relate to an IR?
51. Can I have reimbursed or sponsored travel not related to an IR?
52. My award includes money to attend a meeting. Where do I disclose it? 
Projects that will require research certifications
 Triggering Events
53. What is a “Triggering Event”? 
54. What is the purpose of Triggering Events?
55. How is it determined whether a person is substantively involved in the design, conduct, or
reporting of research/sponsored educational activities, and thus qualifies as an “investigator”?
56. What is a UDisclose Project ID? 
57. What is the source for the pre-populated information? 
58. As a PD/PI, how do I add (or delete) people to my team?
59. As PD/PI, how do I determine the compliance status of investigators that I want to add to
my project? 
60. Why does the UDisclose System not list all of the awards or contracts on which I work? 
 Human Subject Research (HSR) Studies 
61. How are HSR studies listed in the UDisclose System? 
62. Which HSR studies require research certifications from the team members? 
63. Who is included on the study team; who must make disclosures?
64. What must be done to complete a research certification for HSR studies?
65. Why are my ongoing studies not listed in the UDisclose System? 
66. What is an Institutional COI? 
67. How do I get additional information?